Folkes Home Services, a trusted name in HVAC services for over 30 years, is looking for a detail-oriented and organized Permits Coordinator to join our growing team in Fishkill, NY. As part of the Apex Service Partners network, we offer career growth opportunities, comprehensive training, and a collaborative work environment. If you thrive on keeping operations running smoothly and have experience working with municipal offices or permit processing, we’d love to hear from you!

Job Responsibilities:

• Permit Processing – Prepare, submit, and track residential HVAC permit applications with local municipalities and building departments
• Project Coordination – Collaborate with service managers, installers, and customers to ensure all necessary documentation is submitted for each job
• Inspection Scheduling – Schedule and confirm inspections with local authorities, ensuring jobs are ready for final approval
• Communication Liaison – Act as the primary point of contact with building departments, ensuring timely responses and clear documentation
• Record Keeping – Maintain organized and accurate records of permit statuses, inspection results, and compliance documentation
• Compliance Assurance – Ensure that all required permits are obtained prior to job start and that projects meet state and local code requirements
• Support Team Operations – Provide administrative support to service and installation departments as needed to help drive efficiency
• System Updates – Utilize Service Titan or similar software to update job statuses, inspection outcomes, and permitting notes

Qualifications:

• Experience – 1–3 years in permitting, administrative support, or construction coordination preferred
• Organizational Skills – Excellent attention to detail with the ability to manage multiple deadlines across various municipalities
• Communication Skills – Professional and clear written and verbal communication with both internal teams and external agencies
• Tech Savvy – Proficient with Microsoft Office Suite and experience using CRM or job tracking software (Service Titan experience a plus)
• Problem Solving – Ability to anticipate issues, find solutions, and follow through to resolution
• Team Player – Works well in a fast-paced, collaborative environment and supports coworkers with a positive attitude
• Valid Driver’s License – Occasional local travel to town offices may be required

Why Join Our Team?

• Medical, Prescription, Dental, and Vision Insurance – Affordable plans for you and your family
• Disability & Term Life Insurance – Added financial protection for peace of mind
• Matching 401(K) Benefits – Competitive retirement savings plan to build your future
• Ongoing Training & Development – Continued growth through professional development opportunities
• Paid Holidays & PTO – Work-life balance with generous paid time off

Folkes Home Services may conduct a pre-employment background check and drug test, subject to applicable laws.

Who We Are:

At Folkes Home Services, we combine the stability of a long-standing local business with the support and innovation of Apex Service Partners. Our team-first culture, commitment to excellence, and focus on long-term career paths make this a place where you can grow and succeed.

If you're an organized and motivated professional who enjoys coordinating projects and working behind the scenes to support a successful team, apply today to join Folkes Home Services!

Folkes Home Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.